·         When you copy a file from an old project to a new project, the new file (even with new name changes etc.) contains variable values from the old project.

·         Example would be copying a file from the “Bluescope” folder to my “Test Project – Kevin” folder, the new file will still have the ‘Product Family, ‘Product’, ‘Project Number’ and ‘Project Name’ linked to the “Bluescope” values.

·         Furthermore, the created on, created by etc. also has old values. However, these values get overwritten when the file is pushed through the workflow.

The solution:

·         I’ve changed COPYtree so that when copying to a new folder, these variables get cleared. This means the new data card will be mostly blank!

·         To inherit new project values to the data card:

1.       Check out your new files (the newly copied over ones)

2.       Then in the parent folder of your newly copied files, HIGHLIGHT>MODIFY (Top Toolbar)>Update>Values in Files.

3.       A window should pop up with a few prompts. You can select next for all of them until you reach step 4 (Note, the first step allows you to filter which checked out files you want to update).

4.       On Step 4, ensure you highlight yes to all available variables to be ‘updated’.

5.       Once you complete the prompts the files you had checked out in that folder should no longer be blank.